4-H Youth Development

Adopted 7/1/2018

Cooperative Extension and 4-H Logos

University of Nevada Cooperative Extension 4-H Youth Development Child Protection and Fingerprint Background Check Report Policy


  1. Potential volunteers will complete all required documents for UNCE Volunteer, which will include getting the fingerprint cards, and all of the forms in the UNCE 4-H Youth Development Fingerprint Packet and going to designated location in the county to complete. These applications also include 3 reference checks.
  2. Completed fingerprint cards, waivers, and fingerprint forms will be sealed in an envelope and mailed to the University Police Services (from the designed location, not the volunteer).

    University Police Services
    Attn: Leslie Aguilera
    1664 N. Virginia St
    MS 0250
    Reno, NV 89557-0250
  3. All documentation for fingerprinting will be mailed to DPS for processing by the University Police Services. The costs will be charged to the university Volunteer account and UNCE will bill the counties for those fingerprints to reimburse the University Volunteer Account.
  4. When University Police Services receives the results from the fingerprinting, they will notify the UNCE Civil Rights and Compliance Officer as to the results (Clear, Pending, Denied). When results are received by the UNCE, there will be one of 2 actions:
    1. Clear Results: A letter will be sent to the Extension 4-H Personnel (with a copy to the Extension Educator or Program Manager) letting them know that the 4-H Volunteer has passed the background check.
    2. Positive Result: A letter will be sent to the Extension 4-H Personnel (with a copy to the Extension Educator or Program Manager) letting them know there is a problem with the results from the background check and that further investigation is needed.
      1. When final determination from fingerprint results are determined by University Police Services and that determination is shared with the UNCE Civil Rights and Compliance Officer, the Extension 4-H Personnel (and Extension Educator or Program Manager) will be notified of those results and a course of action will be determined. Either the 4-H volunteer will be accepted or they will not be allowed to be a volunteer with the organization.
  5. Fingerprint background checks must be redone every 6 years for all active 4-H volunteers.
    1. Beginning in July, 2018, all active 4-H Volunteers who have been with the organization prior to 2012 will need to be refingerprinted by June 30, 2019.
  6. While waiting for fingerprint results to be returned, the volunteer applicants will be required to complete the following components:
    1. Watch the video from State of Nevada Department of Child and Family Services
      1. The certification of completing this part of the training, will be included in the 4-H Online Enrollment process (same form as paper copy but will be electronic)
    2. Read the Information packet from UNR regarding Reporting Child Abuse and Neglect. The certification of completion will be signed through the 4-H Online Enrollment process.
    3. Complete the four 4-H Orientation Modules (topics include Volunteer Roles and Relationships, You Can Create a Safe and Inclusive Environment, You can Promote Positive Youth Development, and You can Help Young People Learn by Doing). Completion certificates will be placed in permanent file. Volunteers will be required to complete these modules every 6 years.
    4. All first year volunteers will complete the Child Abuse Recognition and Reporting Self Study Guide that is provided by their local extension office. This step will be repeated every 6 years.
      • Step 6a and 6b will be required every year as part of the reenrollment process.
      • Step 6c and 6d will be repeated every 6 years (at same time as re-fingerprinting).
      • If there is a volunteer with a break in service of one year or more will be required to complete the entire process (including fingerprinting).
  7. Once the volunteer is officially accepted, the 4-H staff member will meet with the volunteer and input their data into Workday so they can complete the onboarding process through Workday.
  8. The final step in the volunteer application process is to have the volunteer complete the 4-H Online enrollment process.

REMINDER: VOLUNTEERS THAT NEED TO BE FINGERPRINTED CAN NOT WORK WITH YOUTH UNTIL THEY COMPLETE THIS ENTIRE PROCESS.


4-H Resource Volunteers Child Protection Policy

  1. For 4-H Resource Volunteers who work with youth will be asked to watch the video from State of Nevada Department of Child and Family Services and read the Information packet from UNR regarding Reporting Child Abuse and Neglect. The certification of completion for both of these will need to be signed by the volunteer and kept on file at the Extension Office for 5 years.
  2. Unless there is a chance that the Resource Volunteer will be alone with any youth (without supervision by a certified volunteer and/or staff or in the presence of a group of youth), these two categories of volunteers will not be required to be fingerprinted.
  3. For those volunteers who serve as chaperones at overnight events (camp, national conferences, 4-H Expo, etc.), they will be required to be fingerprinted.